Self-Hosted File Sync and Share Platform

When it comes to centralized data management, data privacy, data security, and regulation compliance, businesses revert to the on-premise file server solution for answers. However, employees need offline editing, mobile access, and web-based file sharing. How do you solve the problem?

A Case Study - Field Inspection

A real estate management group has inspectors in the field with laptops with Internet connections when inspecting apartments under management. They need to cache data locally, access it offline, and then update when back online within the corporate networks. Offline updates might create potential conflicts that a solution can resolve nicely. The company doesn't want to go to a cloud solution yet because the data is media heavy (pictures and videos), driving up storage costs in the cloud. They currently use two solutions Citrix ShareFile, and SureSync band-aided together, where ShareFile is responsible for capturing data in the field, and SureSync is accountable for syncing data on the laptop back to corporate DFS file servers. There is a lot of management overhead, and they prefer a single solution that can connect corporate DFS file servers directly to field inspectors for offline access.

Self-Hosted File Sync and Share

Lesson Learned

There are situations when a cloud solution is not a good fit. Companies usually revert to the Windows file serve for data management. Offline access is not a typical supported use case from the Windows file server infrastructure. The need for offline access drives the adoption of cloud solutions such as Citrix ShareFile. However, when offline access is added to the Windows solution stack, it is the right solution this real estate company is looking for.

Turn your file servers into a self-hosted file sync and share platform.

Why do you need a self-hosted file sync and share solution?

  1. Unified Data Management - Your file servers are still the best common playground for your business applications. You have an independent workload using various cloud storage solutions, which drives data into separate silos. It is time to consolidate data into one platform.
  2. Cloud Maturity - Self-host a previously "cloud-only" file sync and share solution provides better cloud maturity. Different departments use various cloud solutions independently for small workloads here and there at the beginning of cloud adoption. It is more strategic and mature to consolidate into one platform with application compatibility.
  3. Centralized Mobility - Employees demand mobility when they work from home and remote locations. Initially, cloud-based file sync and share solutions look promising. However, over some time, some business applications were left behind on corporate file servers. The business is facing a situation that mobility means different tools for the diverse workload. It is better to consolidate mobility into one centralized data platform.

FILE SYNC AND SHARE MATURITY

The three phases of file sync and share platform maturity

Businesses adopt file sync and share solutions in three different phases (*): tactical, strategic, and transformational.
(* The three stages were defined in the Google Cloud Adoption Framework)

Tactical

Tactical: Individual workloads are in place, but no coherent plan encompassing all of them with a strategy for building out to the future.

Different business units adopt other cloud storage solutions

On-premise file servers continue to provide support for line-of-business applications.

Strategic

Strategic: A broader vision governs individual workloads designed and developed with an eye to future needs and scale.

A centralized data management and mobility solution is used across different business units.

On-premise file server solution and cloud storage solution unified.

Transformational

Transformational: With cloud operations functioning smoothly, you've turned your attention to integrating the data and insights garnered from working now.

The centralized data management and collaboration platform can be easily deployed cloud-agnostically.

Business insights generated from the unified file sync and share platform.

How to know your file sync and share adoption is only tactical?

You are using either OneDrive, SharePoint, Citrix ShareFile, Box, or other cloud storage solutions at the tactical phase. Most importantly, you are also using the traditional Windows file server or NetApp file server solutions on-premise to provide application compatibility because the cloud storage solution doesn't work 100% with all business activities. You notice challenges from data sprawling, data governance, data leakage, and data security at this stage.

Ad-hoc File Sharing Creates Issues too

You Saw these Cloud Service Migration Problems in the Tactical Phase!

You Saw these Cloud Service Migration Problems in the Tactical Phase!

Workflow Disruption

Cloud storage migration usually starts with copying and migrating file server data content over to third-party storage services.

Business Application

Some applications can't move, and you have invested heavily in the past, from user's experience to licensing costs.

Data Sprawl

Cloud storage adoption usually starts from a small percentage of workers and a small percentage of use cases. When file server content and cloud storage content co-exist, a problem appears.

Make your file sync and share solution more strategic and transformational!

A self-hosted private file sharing solution brings the cloud experience to your on-premise file servers for data ownership, data privacy, and permission control. When cloud mobility cooperates with the traditional mapped drive and file locking, the private file sync and share solution provides the centralized mobility solution for you. It empowers it with cloud productivity features such as mobile access, secure sharing, data protection, and cloud migration.

Shall you give up your Windows file server and adopt these public cloud storage services? Or shall we add modern cloud services to Windows file servers and take the file servers back to the future!

Triofox Solution

With the Gladinet solution, the file-sharing solution is interoperable with existing file server network shares. It comes with Active Directory integration, cloud drive mapping, global file locking, and the NTFS permission control integrations. All these native integrations make the file-sharing solution more like an extension of the current file server instead of another data silo that takes data away.

Mapped Drive

Mapped drive over HTTPS channel to the corporate file server is a crucial feature. Employees are familiar with a mapped drive, and no additional training is required.

Active Directory

Corporate users already have corporate identities in Active Directory and related Active Directory federation service and SAML single-sign-on. They don't need yet another set of credentials to access a file-sharing solution.

File Locking

Most of the file-sharing solutions offer manual file locking in the forms of "file check-in" and "check out." Gladinet provides automatic file locking by detecting file opening requests. When Microsoft Word opens a file, the file locking process will be initiated automatically and finished automatically when the file editing finishes.

File Permissions

Finally, integrating with Active Directory and NTFS permission makes it so much easier for system administrators to set up the permission control. The permission features make the Gladinet solution stands out among the peers.

Triofox: How it works

Usability

Triofox Usability

Easy Deployment

SharePoint On-Premises requires at least two servers, a database server and a storage server which IT must manage. Triofox is much easier to deploy on a clean Windows Server.

Familiar User Experience

SharePoint is challenging as a file server migration destination. Triofox provides a mapped drive over HTTPS for simplified access from anywhere.

No Additional Training Required

Triofox's drive-based access requires no training. Right-click to share or request file transfers.

Simplify Management

Triofox is much simpler to manage with auditing, reporting and policy-based administration.

Security

Triofox Security

Data Privacy

Businesses can address data privacy concerns by providing access to internal file servers. Triofox offers the unique option of cloud-enabling existing file servers to replace cloud file sharing.

Data Security

Files are secured at rest and in transit with military grade encryption and secure connections. Save setup time and money by automatically using existing users and permissions.

Maintain Compliance

Centrally manage users, access controls, and storage for each tenant. Admins can perform audits of GDPR and HIPAA compliance or keep track of any changes that have been made to individual files.

Data Remains of your Local File Servers

Unlike SharePoint, which require you to upload your confidential data, Triofox leaves all shared files on your file servers intact. Triofox keeps data in one place for both file server shares and cloud file sharing instead of allowing data to scatter.

Control

Triofox Control

Remote and Mobile Access

Simplify remote access to file shares with familiar instances on any computer or device. Windows and Mac desktops display natively mapped drives in Explorer and Finder. The same experience is presented on iOS and Android devices, as well as popular web browsers.

Simplified Management

Centrally manage users, access, controls, and storage for each tenant. Admins can perform audits of GDPR and HIPAA compliance or keep track of any changes that have been made to individual files.

Folder Permissions Management

For complete control and visibility, permissions can be managed from the source file server or natively with Triofox.

Hybrid Deployments

With Triofox, data saved to file shares is replicated to the cloud and vice versa, to ensure business continuity with hybrid deployments.

Efficiency

Triofox Efficiency

Simplified Collaboration

Work with business partners by providing them with access to a limited set of internal files or folders. Share files with non Active Directory users while maintaining administrative controls. Simplify multi-site collaboration with automatic version controls and file locking.

Increase Productivity

Provide a mapped drive that works anywhere on any device and allows mobile users to easily access internal file shares or cloud file servers.

On-Demand Synchronization

Mapped drives display directory structure but delay downloads until a file is used to reduce bandwidth usage and endpoint storage consumption.

Change Notification

With Triofox, you can receive automatic alerts that help keep track of all changes in the system.

Reduce Cost

Triofox Reduce Cost

Reduce Costs with a simple VPN Alternative

Eliminate the overhead and support tickets commonly associated with VPN file sharing, Always On VPN or Direct Access. Automatically use existing users and permissions to save setup time and money.

White Labeled File Sharing Solution

Triofox provides a white labeled platform that makes it easy for MSP partners to build a private cloud file server solution based on infrastructure from Amazon, or Microsoft Azure.

On-Premises Alternative to Dropbox and SharePoint

Triofox has the flexibility to provide an on-premises alternative to Dropbox and SharePoint using existing file servers.

Cloud Power + Web Simplicity + File Server Security

Triofox is a web server that accepts file requests from client agents over the HTTPS/SSL protocol. These requests are then translated into Active Directory and File Server network share access protected by NTFS permissions. The file is sent back via HTTPS/SSL to the client agents when all permission checks have passed. Triofox uses this approach to combine the power of a mapped drive with the simplicity of web browsing and the security of a VPN!

1. Triofox Web Server

Triofox creates a web server front end accepting client agent requests from remote Windows, Mac, web browser, iOS and Android devices. Client agents provide drive mapping functionality.

2. Agents Send File Requests

Client agents send HTTPS/SSL requests to the Triofox server. Triofox server can log the requests for auditing purposes and also coordinate the file access and sharing demands.

3. Active Directory Integration

Active Directory and NTFS permissions are used to check whether the file requests are allowed. After that, file requests are satisfied and returned via HTTPS/SSL to client agents.

BENEFITS

Mobile File Share Access

Easily collaborate with business partners by providing them with mobile access to a limited set of internal files or folders. Share files with non-AD users while maintaining administrative controls. Simplify multi-site collaboration by consolidating multiple file shares for mobile access.

Mobile Access to File Servers

Simplify mobile access to file shares with familiar interfaces on any computer or device. Windows and Mac desktops display natively mapped drives in Explorer and Finder. That same experience is presented on iOS and Android devices like iPads, iPhones and Pixels or can be viewed from popular web browsers like Chrome, Firefox, and Edge.

Reduce Costs with a Simple VPN Alternative

Eliminate the overhead and support tickets commonly associated with VPN file sharing, Always On VPN or Direct Access. Automatically use existing users and permissions to save setup time and money.

Enhance Data Security

Files are secured at rest and in transit with military-grade encryption, secure connections and more. Automatically use existing users and permissions to save setup time and money.

Centrally Manage Granular Folder Permissions

For complete control and visibility, permissions can be managed from the file server that was their source or natively redefined from scratch.

On-Demand Synchronization

Remotely mapped drives display directory structure but delayed downloads until a file is used to reduce bandwidth usage and endpoint storage consumption.

Guarantee Data Privacy

Businesses can address data privacy concerns by using Gladinet to provide access to internal file servers. It's common to talk about replacing existing file servers with cloud solutions to reduce costs and administrative overhead, and Gladinet can facilitate that in any private cloud, but Gladinet offers the unique option of using existing file servers to service mobile file sharing!

Centralized Mobility

Companies don't have to use a different cloud file sharing solution while at the same time keeping the corporate file servers. The current file server infrastructure becomes the mobile file access and file sharing platform.

Increase Productivity

Provide an always-on mapped drive that works anywhere on any device and allows mobile users to easily access internal file shares or cloud file servers and share files and folders over the Internet.

On-Premises Alternative to Dropbox and SharePoint

Gladinet has the flexibility to provide an on-premises alternative to Dropbox and SharePoint using existing file servers.

Simplify Management

Centrally manage users, access controls, and storage for each employee. Easily keep track of where the data is, who has access and how it's being shared.

Maintain Compliance

Centrally manage users, access controls, and storage for each tenant. Admins can perform audits of GDPR and HIPAA compliance or keep track of any changes that have been made to individual files.

Ready to boost mobile productivity and enable workforce to work from home today?